Accounts Payable Analyst

Overview

Responsibilities

• Codes invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system
• Handles all vendor correspondence via postal service, phone, fax or email
• Investigates and resolves problems associated with processing of expense reports, travel requests, invoices and purchase orders
• Ensures proper signatories and adherence to internal delegation of authority prior to payment
• Ensures documentation requirements are met in accordance with FAR for government contractors, as applicable, prior to payment
• Executes all SOX controls and records evidence of such
• Enters invoices into financial system for voucher creation
• Sets up, reviews and maintains recurring lease and/or rent vouchers in the financial system
• Processes travel requisitions for per diem payments and expense report reimbursements
• Acts as primary point of contact for travel agency to include processing direct pay lodging amenities for travelers
• Prepares batch check runs weekly and off cycle check runs as needed
• Files, maintains, and distributes accounting documents, records and reports
• Sets up and maintains credit card user accounts and ensures credit card holders submit expense reconciliations for proper recordation in financial system
• Supports audits as applicable
• Performs other duties as required to support the Finance Department

Qualifications & Experience

• • Typically has 3-4 years of relevant accounting experience.
• • Proficiency in Excel is a must.
• • Typing and 10-key by touch.
• • Ability to multi-task.
• • Excellent written and verbal communication skills.
• • Strong organizational skills and attention to detail.
• • Open to change and willing to learn new skills.
• • Ability to follow-up on pending issues.
• • Ability to meet deadlines.